Custom software
Business systems
Operational platforms that bring customers, jobs, stock or bookings into one place.
What is a business system?
A business system is the software the core of your business runs on: customers, jobs, stock, bookings and the money attached to them, in one place. It becomes the single record everyone works from, with the reports owners need to see how the business is going.
What problem does a business system solve?
When customers live in one tool, jobs in another and finances somewhere else, nobody has the full picture. Owners make decisions on partial information, and staff spend time reconciling records that should agree.
A business system brings the core records together and connects to the tools you keep, such as accounting and payments. Everyone works from the same information, and access is set by role.
What you get
One system of record for the core of the business, with the reporting you need to run it.
Business systems
What’s included
Process and data mapping
How work, money and information move through the business today.
Core records
Customers, jobs, stock or bookings: the records your business depends on.
Access by role
For example, counter staff can record sales without seeing takings, while owners see everything.
Reporting
A simple dashboard with up to five key numbers in a core system, and daily summaries.
Integration with accounting or payments
One integration included, so information flows to the tools you keep.
Hosting, backups and monitoring
In your own accounts, so the system and its data belong to you.
Who business systems suit
A good fit for
- Businesses outgrowing several disconnected tools. When the subscriptions add up and still don’t talk to each other.
- Operations with a distinctive process. When the way you work is part of why customers choose you.
- Owners who need a clear daily view. The numbers that matter, without assembling them by hand.
Probably not the right fit if
- A standard product fits how you work. Buy it, and we can connect it.
- You’re still testing the business model. Prove it with existing tools first.
- You need it running next week. A core system usually takes 6–10 weeks.
How it works
How it works
- 01
Map the business
How work, money and information move today.
- 02
Build the core
The records and workflows the business depends on first.
- 03
Connect and report
Link existing tools and add the reports owners need.
How long does a business system take to build?
A core system usually takes 6–10 weeks. Larger systems are released in stages: the records and workflows the business depends on first, then connections and reporting.
How much does a business system cost?
It depends on the workflows, roles and integrations. A core system includes one workflow, one dataset and one integration, and extras are add-ons. You get a fixed quote after a free 30-minute call, before any work starts.
Related work
Built and in production.
Questions
About business systems
How do we move from our current tools?
We plan the switch with you: data migrated and checked, staff trained and, where needed, a period of running both systems side by side.
Who can see what?
Access is set by role. For example, counter staff can record sales without seeing takings, while owners see everything.
Will it connect to our accounting software?
Yes, that’s one of the most common integrations. One is included in a core system, and more can be added.
Do we own the system?
Yes. The code and data are yours, hosted in your own accounts, with documentation so another developer could take it over.
What if the business changes?
The system is built to be extended. New workflows, roles and reports can be added as the business grows.
Further reading
Custom software
More in Custom software
- Internal toolsAdmin, job, quoting and scheduling tools designed for the people who use them all day.
- System integrationsConnect the tools you already pay for, so information is entered once.
- Data migrationMove records out of spreadsheets and older systems, checked before the switch.
- Reporting dashboardsLive views of the numbers that matter, built from your own data.
- All of custom softwareThe full service, related work and questions.
Enquire
Talk to us about business systems.
Tell us what you are working on and what you need. An outline is enough to start. We reply within one business day.
Prefer email? hello@vareonhq.com